The Office Manager, based in our office in St Helier will be responsible for the efficient day-to-day running of the office, ensuring a professional, well-organised, and compliant working environment. The role is key to supporting senior management and operational teams by overseeing office administration, facilities, and support services.
Working closely with the senior leadership team, you will act as the central point of coordination for office operations, people support, and administrative processes.
This is a contract role, working Monday to Friday 8am to 5pm with an hour for lunch from 23rd March to the end of May, covering a holiday.
What you will do
Provide business management and administrative support to the Directors including secretarial and office management duties.
Supporting directors in producing and monitoring operational plans.
Smooth running of senior management meetings
HR/Personnel administration.
Ensuring Dandara is properly represented to all clients, visitors & working partners
Maintaining electronic and paper filing systems for the project, in accordance with the Company Filing Register
Managing incoming and outgoing correspondence
Creating agendas for meetings
Oversee implementation of systems and processes for delivery within the company.
Liaise with other business managers across the company within project teams.
Ordering & controlling stationery and liaise with head office on necessary corporate guidelines·
Arranging meetings, as required, including:
Checking attendee availability, sending invitations and collating responses
Organising meeting rooms and other resources, e.g. catering and presentation facilities
Booking hotel rooms & travel for senior members of staff when required
Management of Health & Safety and Fire procedures and ensuring these are adhered to by all members of staff.
What you will have
Desirable:
Previous experience in the construction or property industry
Essential:
Experience of being an Office Manager
Possess high levels of personal integrity and be used to handing confidential information
Excellent time and diary management skills
Microsoft packages to include Word, Excel, Outlook and Powerpoint.